The Auxiliary Services Unit, supervised by Commander John Cole, is responsible for the storage and dissemination of all the reports, citations, and documents generated by the police department. The Bureau is also responsible for managing jail resources and community relations.
Auxiliary Service Bureau personnel take great pride in assisting the public with requests for evidence and property, police records and reports, bike licenses, home watch program, solicitor permits, snow plow permits and release of towed vehicles, as well as other requests for information.
Evidence and Property Room Unit
Home Watch Program
Planning to be away from home for an extended period of time like a vacation? Shaker police encourage you to fill out a Home Watch form so that the police are aware that you are away and your home is temporarily unoccupied.
Providing this type of notice enables the department to better manage resources, while monitoring activities in, and around, the city.
Contact the department at 216-491-1220 or complete the electronic Home Watch form.
Jail Operation/Prisoner Visitation
The department operates a twelve-day holding facility. Jail staff can accommodate individual requests to visit a person being temporarily housed in the jail. Visits are limited to 15 minutes per date, and a maximum of 30 minutes per week.
Individuals requesting visitation are subject to search, and are required to provide valid identification and contact information prior to entry.
Monday & Tuesday:
Snow Plow Permits
Applications for snow plow permits are available from the Police Department annually on October 15. Download an application.
Police Records Request
Police Department public records may be requested by phone, in person or in writing. To make a request by phone, please call the Records Room at 216-491-1220, weekdays from 8 am-4:30 pm. In-person requests will be accepted at the Records Room, located in the Shaker Heights Police Department at 3355 Lee Road, weekdays from 8 am-4:30 pm. Written requests can be:
- Faxed to 216-491-1224
- Mailed to Shaker Heights Police Department, ATTN: Records Room, 3355 Lee Road, Shaker Heights, Ohio 44120
- Submitted electronically
Some requests may take days to complete. The Records Room will notify requestors when the records are ready – be sure to include contact information. Please note that written requests often ensure accuracy.
There is no charge to review records in person or to receive records by email (if possible). View the Records Request form for information on photocopying charges. Payment is not required when submitting a request, but must be received prior to receiving the records.