2. A "Special Event", for the purpose of this policy, means an activity, other than a Parade, taking place in the dedicated public right-of-way, on any public property, including, but not limited to, parks and other City-owned facilities, or a public event on private property when City services are required. Past Special Events have included (but are not limited to) festivals, markets, street fairs, art exhibits, concerts or other live performances, and informational events.

   No person or organization shall sponsor or conduct a "Special Event" without first obtaining a permit from the Recreation Department. The application for such a permit shall be submitted to the Recreation Department at least six (6) months prior to the Event. The six month application period may be shortened by the Recreation Department for good cause shown, upon the written request of the applicant stating the reasons therefor.

   The Recreation Department shall approve or deny an application within fourteen (14) days of its submission, provided all the information required in the permit application has been submitted, along with proof of insurance and the payment of any permit fees if applicable. If the Recreation Department finds that the proposed Event will result in disturbance of the peace, or violation of law, or unreasonable interference with public travel, or unreasonable demand upon the personnel of the Police, Fire or Public Works Departments, including the cumulative cost and impact of permits granted previously during the year for other special events, or unreasonable interference with the right of quiet enjoyment by the citizens in the use of their property, or that food will be prepared or served in violation of law, the permit shall not be issued; otherwise the City shall issue a permit.

   No person shall knowingly give any false or misleading information in any permit application for a special event permit. Special event regulations and charges are subject to modification or change at the discretion of the City.

6. EVENT APPLICANT Information

8. Name of Event Coordinator*
9. Organization
   -- Select One --City-Sponsored OrganizationShaker Heights Public SchoolShaker Heights Public School Parent-Teacher OrganizationShaker Heights Private SchoolShaker-Based Non-Profit OrganizationOther Non-Profit OrganizationFor-Profit Organization
11. Street Address*
12. City*
14. State / Province / Region*
15. Postal / Zip Code*
16. Is this a home or business address?*
    -- Select One --HomeBusiness
18. Event Coordinator Phone Number*
19. Event Coordinator Alt. Phone Number
20. Event Coordinator Email Address*
22. Additional Event Coordinator

    If your event requires more than one primary Event Coordinator, please provide additional Event Coordinator's name(s) and contact(s) above..

26. About the Event

28. Name of the Event*
30. Purpose of the Event*
32. Date of Event*
    Date of Event
34. Set-Up Start Time*
    Set-Up Start Time
35. Event Start Time*
    Event Start Time
36. Event End Time*
    Event End Time
37. Clean-Up End Time*
    Clean-Up End Time
39. Type of Location*
    -- Select One --ColonnadeThornton ParkHorseshoe Lake ParkOther City ParksOther Public LocationOther Private Location

    All locations are subject to approval. City property listed denotes outdoor areas only.

    For Stephanie Tubbs Jones Community Building Facility Rental, click here.
    For Horseshoe Lake Park Pavilion Rental, click here.
    For Thornton Park Facility Rental, click here.

    "Other City Parks" includes Ashby, Chelton, Gridley Triangle, Hildana, Lower Lake, Menlo Tot Lot, Southerly, Sussex, Winslow.

    Unless specified, events held on City property are non-exclusive, open to the public, and subject to the City's Facility Use Agreement.

41. Specify Location

    If you answered "Other City Parks", "Other Public Location", or "Other Private Location", please detail the exact location desired for your event.

42. Additional Location Details

    Please provide additional location details as needed.

44. Estimated Number of Attendees*

48. Event Components

50. Please check all components that you are planning on having on location during the event.*

    1. Food / Refreshments
    2. Informational / Promotional Tables
    3. DJ / Live Music
    4. Banners

    1. Signs / Placards
    2. Tents
    3. Additional Components (Please Describe Below)
    4. None
52. Event Component Details*

    Please provide all necessary information regarding the above event components.

53. Community Engagement Officer Request
    -- Select One --YesNo

    The Shaker Heights Police Department is pleased to participate in community events. Would you like to request a Community Engagement Officer be present at your event? (Subject to availability.)

55. Additional Permit Steps

    "Special Events" that do not require the use of City services largely will not be subject to fees. However, several components will require an additional permit following special event approval.
    
    Tents - Tents larger than 10'x10' will require an additional permit from the Fire Department.
    Banners - Banners and signs may be displayed only on the day of the event and must be removed at the end of the event. No exceptions.
    Food Truck - Any food truck must follow guidelines in 546.01-546.03 and 1111.05 of the City's ordinances.

    In addition, the City may require the applicant to provide liability insurance depending on the nature of the event request. Following submission of your application, the City's Event Coordinator will contact you to review your event prior to its approval.

57. Electronic Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that you have reviewed the policies and guidelines for special events as set forth by the City of Shaker Heights and understand that your application is subject to City approval.

    1. I agree.
59. Electronic Signature
Leave This Blank:


61. 1. Receive an email copy of this form.
62. Email address

    This field is not part of the form submission.

63. Submit

* indicates a required field